How to Set Up Inventory Tracking

Inventory accuracy is the foundation of efficient operations. When you do not know what you have, where it is, and how fast it is moving, every downstream process suffers. Sales cannot promise delivery dates with confidence. Purchasing orders based on guesswork, leading to overstocking of slow-moving items and stockouts of popular products. Finance cannot value inventory accurately for reporting. Warehouse teams waste time hunting for misplaced stock.

Yukti's inventory module provides real-time visibility into stock levels, locations, and movements across your entire operation. Every product has a master record with SKU, description, unit of measure, weight, dimensions, and categorization. Products can be tracked by lot number for traceability, by serial number for individual unit tracking, or by simple quantity depending on your requirements.

Warehouse structure in Yukti mirrors your physical layout. You define warehouses, zones within warehouses, and bin locations within zones. Each stock movement, whether a receipt from a supplier, a transfer between locations, an internal consumption, or a shipment to a customer, is recorded as a transaction that updates quantities in real time. This means you always know not just how much of a product you have, but exactly where each unit is stored.

Reorder management automates the purchasing trigger. You set minimum stock levels and reorder quantities for each product at each warehouse. When stock drops below the minimum, the system generates a purchase request that your procurement team can convert into a purchase order with a few clicks. For products with predictable demand, the AI forecasting engine analyzes historical consumption and seasonal patterns to recommend optimal reorder points and quantities, reducing both stockouts and excess inventory.

Barcode and QR code scanning accelerates every warehouse operation. Receiving staff scan items as they arrive to confirm quantities against purchase orders. Pick teams scan items and locations during order fulfillment to verify accuracy. Inventory counts use scanning to speed up the counting process and immediately flag discrepancies.

Valuation methods (FIFO, LIFO, weighted average, standard cost) are configured at the product or category level and calculate automatically as stock moves. The inventory valuation report gives finance an accurate picture of inventory assets at any point in time, and adjustments flow directly to the general ledger. Expiry date tracking ensures FEFO (First Expired, First Out) picking for perishable goods, with alerts before products reach their expiration date.